How to Print to a Printer on a Different Network

Connect your printer to the network.
First, if the printer is already on the network and you just want to use it to print, skip to step 2. Otherwise, most mod printers support AirPrint, which makes information technology piece of cake to connect a printer to your Mac without installing additional software.
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If the printer doesn’t support AirPrint only is compatible with macOS, you’ll exist prompted to install the printer’s software during setup.

• If your printer is Wi-Fi capable, use its built-in menus to select a network to bring together. Refer to your printer’s documentation or look up the model online for exact instructions.
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• For a wired connection, insert i stop of an ethernet cable into the printer’due south LAN or network port, and the other end into an available network port on your router. Y’all may need to use the built-in brandish menus to bring together the network.
• Depending on the printer, you may take to connect it to any networked Mac with a USB cable to get it online. This is oft the case with Wi-Fi printers that don’t support AirPrint, as well as printers without built-in display menus that let you lot connect to a network. Once the printer is connected via USB, install its software from the manufacturer’s website, and follow the on-screen instructions to get it online. Disconnect the USB cable in one case the printer is online.
• If the printer you want to use cannot be put on a network, run into the
  Sharing a Printer on a Mac
  method.

Select your printer and click


Add

.
This should add the printer to your network, making information technology possible to select this printer from the print dialog in any app.

• If y’all don’t see the printer, click
  +
  at the bottom of the left panel and await for your Mac to locate it. When information technology shows up, click it and select
  Add.
• If you still can’t find the printer, make sure information technology’s turned on and continued to the network. Restarting information technology tin can likewise help. If it’s a Wi-Fi printer with a built-in display, disconnect from the network, reconnect, and and then try again.
• You may also be able to use the printer’south built-in display to get its IP address (eastward.g., 192.168.0.i) and add together it that way. You’ll unremarkably notice the IP in a menu called
  Network,
  Settings
  or
  Wi-Fi. When you discover it, click the
  +
  nether the left panel, select
  IP, and enter the IP address, protocol, and other info equally requested. The protocol could be
  AirPrint
  (if supported), HP JetDirect (some HP printers), Line Printer Daemon (older printers), or Internet Press Protocol (most other non-AirPrint printers). This should add the printer.

Connect the printer to a PC on the network.
If your printer doesn’t support Wi-Fi or ethernet, you can still share it on the network. To do this, you’ll install it as a local printer on one PC and share it so others can find it on the network. If you’ve already fix up the printer on one of the networked PCs, skip this step. Otherwise:

• Kickoff, if you just want to add a printer that’s already shared on the network, skip to pace xiii.
• Connect the printer to a Windows PC using a USB cable and turn it on. Make sure to employ a PC that is usually turned on in case somebody on the network needs to print. In some cases, this volition immediately add the printer to Windows, simply continue with these steps to make sure
• Click the Windows menu and select
  Settings
  (the gear).
• Click
  Devices.
• Click
  Printers & scanners.
• Click
  Add together a printer or scanner.
• Select the USB printer and click
  Add device. If yous don’t meet the printer, click
  The printer that I want isn’t listed
  and follow the on-screen instructions to add it manually.
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Open your Windows Settings .
Information technology’s in the Windows card at the bottom-left corner.

Check the box side by side to “Share this printer.”
This allows you to edit the remaining settings.

• Y’all may need to click the
  Alter Sharing Options
  push before you lot can make this change.

Name the printer.
The name you type into the “Share name” field will be the name of the printer on the network.

• If at that place are any Mac computers on the network that might need to print, the printer’south proper noun must non include any characters other than these:
  A-Z, a-z, 0-nine, !, $, *, (, ), _, +, -, ‘, and . (flow).
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Adjust your sharing settings.
You lot’ll need to change some settings at the network level so the printer is available to others:

• Correct-click the Windows menu at the lesser-left corner and select
  Network Connections.
• Click
  Network and Sharing Center
  under “Advanced network settings.”
• Click
  Alter advanced sharing settings
  in the left panel.
• Aggrandize the current profile (the commencement card) to observe the “Network discovery” and “File and printer sharing” sections.
• Select
  Turn on network discovery
  so this PC (and thus the printer) is visible on the network.
• Select
  Turn on file and printer sharing
  if it’s not already selected.
• Click
  Save Changes
  at the lesser.

Find your PC’s name.
Anyone who can admission this printer will demand to know the name of the PC to add together it to their printer list. To exercise this:

• In the search bar at the bottom-left corner of the screen, blazon
  computer name.
• Click
  View your PC name.
• Write downwards (or remember) the name under “Device name.”

Add the printer on some other computer.
As long as the computer that needs to print is on the same network every bit the one sharing the printer, it’ll be possible to add the printer in that computer’south Settings panel. The steps are different between PCs and Macs:

• Windows:
  • On the computer that needs to print, click the Windows/Offset button and go to
    Settings
    >
    Devices
    >
    Printers and scanners.
  • Click
    Add together a printer or scanner
    at the top of the right panel.
  • Select the networked printer and click
    Add Device. Done! But If the printer isn’t listed, read on.
  • Click
    The printer I desire isn’t listed
    and and then click
    Select a shared printer past name.
  • Enter the shared printer’s name in the format
    \computername\printername
    and follow the on-screen instructions to add the printer.
• Mac:
  • Open the Apple menu and get to
    System Preferences
    >
    Printers & Scanners.
  • Click
    +
    below the printer list and select
    Windows.
  • Select the printer. To find the printer, open the workgroup, and and then the name of the calculator sharing the printer—the printer will appear there.
  • Click
    Use
    and select the printer software from the list. If you’re non certain which to select, bank check the printer’s instruction manual.

Install the printer on a Mac on the network.
If you have printer that doesn’t back up Wi-Fi or wired network connections, you tin add it as a local printer on one networked Mac and share it on the network. Once you lot share the printer, any Mac (macOS 10.4 or later) on the network tin can use the printer every bit long equally the sharing computer is online. Unfortunately, PC users on the network will not be able to use a shared Mac printer.
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To add the printer:

• First, if you merely want to add a printer that’south already shared on the network, skip to step 7.
• Connect the printer to your Mac using a USB cable and plow the printer on.
• If your Mac automatically detects the printer, follow the on-screen instructions to download additional software (if required) and add the printer to your Mac.
• If the printer is not detected, disconnect the USB cable and go to
  Apple menu
  >
  System Preferences
  >
  Software Update
  to install the latest updates. Even if no updates bear witness upwardly, this prompts your Mac to check for the latest information about printer. And so, reconnect the printer via USB and follow the on-screen instructions to prepare it up.
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Change sharing permissions (optional).
Afterward sharing a printer, you tin can select who has access to it on the network. Past default, anybody connected to your network tin impress to the printer (you’ll see “Tin can Impress” next to “Everyone” in the Users cavalcade. If you only want to let sure people to print to this printer:

• Click the
  +
  below the Users list.
• Select who you lot want to share the printer with. Once you add together at least 1 person, the permissions for “Everyone” changes to “No Admission.” Y’all tin can always change this back to “Can Print” by clicking
  No Access.
• To remove a user, click their name and click the minus
  –
  button. You tin can’t remove the “Everyone” group.